“Professionals Serving Professionals.”
FILE ROOM
In the rapidly changing world of office management, one
aspect has remained a constant’ Office records must
be properly maintained and accessible. Unless this is done
with consistency and efficiency, valuable time, money and
business opportunities can be lost.
In order to maximize the effectiveness of your stored information,
you need to know what records you have, where they are and
how to get to them readily – this is the purpose of
File Room.
File room is much more than a regular storage facility.
File Room presents a number of diverse ways to handle company
records. Through its computer data base system, file Room
offers the following: instant record retrieval, courier,
facsimile transmission, copying and secretarial services.
A private audit room is available by appointment.
File room works as an extension of your firm. Our supportive
and highly trained staff will assist you on a day-to-day
basis in meeting all your records management wants and needs.
File Room records management consultants can also assist
you in evaluating your present and future storage needs.
File Room is available twenty-four hours a day, 365 days a
year.
COMPUTER SYSTEM
We all know some of the more common problems of records
management are duplication of materials, unclear retention
and overdue destruction schedules, and the difficulty of
keeping up-to-date on what is stored. Consequently, active
and semi active records are not always readily available.
By having File room index your records, all of these problems
can be eliminated.
Our computer is a sophisticated system that allows you to
store your active and semi-active records off-site, yet you
have them as available as if they were in your own office.
Materials can be indexed according to any system – be
it alphabetic, numeric or alpha-numeric. Our computer offers
the opportunity to index by box, file or single document.
With no more than a phone call, your records can be quickly
delivered to you by out courier or instantly sent by facsimile
transmission.
Our firm will receive a bound, easy-to-read inventory. This
invaluable tool will give you complete control of the records
you have in storage. Our new optical disc scanning service
is an example of our dedication to keep File Room technology
state-of-the-art.
FINANCIALLY SOUND
Security at File room is in force 24 hours a day, 365 days
a year. All your vital material including paper, microfilm,
microfiche, computer tape, X-rays and other environmentally
sensitive documents are protected by highly sophisticated
smoke, fire and heat detectors and personnel-intrusion alarms.
Your records will be kept in a totally secure, well lighted
and ventilated structure. Boxes are stored on our steel
shelving and a temperature and humidity controlled environment
is provided.
CONFIDENTIAL
All requests for records must be made by authorized personnel
only. Our process of positive identification will prevent
any unauthorized acce3ss. The confidentiality of your records
is thus, fully protected.
STORAGE
Most firms operate within a world of paper. Therefore, much
of your firm’s output needs to be saved – but
in cost effective space. File room functions as the back office
of your firm. Because of the immense number of regulators
on the federal, state and municipal levels, which all have
separate sets of rules; your firm is responsible for retaining
vast quantities of documentation.
The concept behind File Room is information management support.
Our job is to offer sound advice, safe secure storage, and
professional service. If used only for the purpose of creating
extra space, File Room and our professionals are tremendous
value!
FILE ROOM
RECORDS MANAGEMENT FACILITY
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